DONATE:Fall 2010 User Manual

Table of Contents
 * Purpose and Scope of DONATE Project
 * Objectives
 * User Interaction
 * GUI Mock-ups
 * Glossary

Table of Contents
Table of Contents

Purpose and Scope of DONATE Project  .....................3

Objectives  ............................................3-4

DONATE User Interaction  .................................4 GUI Mock-ups  ..........................................4-6

Glossary  ................................................6

=Purpose and Scope of the DONATE Project=

The DONATE project is an information management system that tracks donors, donations, events, pledges, and related data for two non-profit organizations; BBBS (Big Brother and Big Sister) of Greater Manchester and the YWCA of Manchester. This project has been created by the UNHM CIS program over the course of many semesters, embodying varying course objectives, and involving one very dedicated CIS professor and numerous CIS students.

Nonprofit organizations depend on donations to carry out their missions. Donations are made by individuals or organizations, and could be monetary, donated items of monetary value (also called tangible), or donation of time. Fund-raising events are the main source for collecting donations. There are occasions when donors make donations of their own accord, or the organization secures funding from grants. Some donations are pledges for a specified monetary value, which is then paid in installments throughout a time period. Pledge installments are managed with invoices. Keeping track of donations, donors, fund-raising events, including grants, helps nonprofits with preparing various reports. It also helps nonprofits consolidate and grow their donor base by sending thank you letters and informative materials, and by making timely invitations to fund-raising events.

=Objectives for DONATE= The first objective of DONATE is to manage donors by keeping track of donors and identifying whether donors are individuals or organizations.

The second objective of DONATE is to manage donations by tracking donations, differentiating between monetary donations and donated items, and linking donations to their donors and the circumstances under which a donation is made: fund-raising event, grant, or a donor’s personal decision.

The third objective of DONATE is to manage fund-raising events by sending out invitations and following up with thank you letters when they attend.

The fourth objective of DONATE is to manage and produce planned and ad hoc reports that aggregate information on donations, donors, and events based on various criteria, such as the handling of pledge installments, sending out invoices, and thank you letters.

DONATE User Interaction
The steps for User interaction with DONATE will be defined in the next iteration of the project.

Graphical User Interface for DONATE
Home Page for DONATE:

Add Donations screen for DONATE:

Search Donor Accounts:

=Glossary=

A project whose goal is to produce a database responsible for tracking donors, donations, events, pledges, and other date for the BBBS (Big Brother and Big Sister) of Greater Manchester and the YWCA of Manchester.
 * DONATE

This is where the user will enter his/her user name and password to access the DONATE system.
 * Login

Ability of a system or component to perform its required functions under stated conditions for a specified period of time.
 * Reliability

The degree to which a system or component can function correctly in the presence of invalid inputs or stressful environment conditions.
 * Robustness

Ease with which a user can learn to operate, prepare inputs for, and interpret outputs of a system or component.
 * Usability

The system by which people (users) interact with a machine.
 * User Interface